Development of the process for preparing documentation for personnel disbursement at the College of Logistics and Supply Chain, Suan Sunandha Rajabhat University

Abstract

The study on the development of the process for preparing documentation for personnel disbursement at the College of Logistics and Supply Chain, Suan Sunandha Rajabhat University, aimed to analyze the problems and obstacles in the disbursement documentation process and to enhance knowledge and understanding of preparing such documentation. The population in this study consisted of 20 academic and support personnel who work regularly at the College of Logistics and Supply Chain. Data were collected through questionnaires and interviews. The study found that disbursing personnel still lacked understanding in preparing disbursement documentation. Some were unaware of the required documents for disbursement, and the documents that were prepared were often incomplete or incorrect. Some personnel were still using outdated disbursement forms, and others lacked experience in disbursing funds, as they had just started working. The needs identified by the personnel in preparing disbursement documentation included a manual for disbursement procedures, which would summarize various expense rates, provide examples of supporting documents, outline disbursement regulations, and offer guidelines for the required documentation. In addition, personnel training and consultations were recommended, along with a system for reviewing the documentation before submission. Based on the analysis of the problems and the data collected, this research developed a manual for disbursements that complies with disbursement regulations. The manual documentation andlated to disbursements, steps for preparing documentation, and addresses the needs of the disbursing personnel. It also provides various forms of guidance for staff. The results of this research will help make the preparation of disbursement documentation easier, reduce errors, and save time.